Blackout Permissions Re-imagined
With Blackout 2.4, permission have been overhauled to be easier to manage and understand. Prior to this release viewer permissions were piggybacked on existing Relativity permissions. This lead to pains in providing the correct permissions to reviewers when they need to redact images and native excels separately. Additionally, it is not clear which features of Blackout are tied to which permissions.
With Blackout 2.4 we have sought to remedy this pain by allowing specific permission settings to be created for groups at the workspace level in a familiar permission setting fashion.
Please note, that you will need to set group permissions after upgrading to Blackout 2.4!
- A new section has been added to Edit Permission - Relativity Object Security called Blackout
- The following permission settings are available
- Manual Redaction - grants a group the rights to create redactions, use the redact current sheet name button, and utilize the native excel redaction assistant for redacting content that can’t be displayed by the Relativity viewer
- Manual Highlight - grants a group the ability to highlight native excels
- Clear Markups - grants a group the ability to utilize the “Clear Markups Set” button which can be used to clear all markups from the currently selected markup set
- Unhide Excel Content - grants a group the ability to click the unhide excel content button
- Download Original Document - grants a group the ability to click the download original document button
- View Quality Control Panel - grants a group the ability to access view both the native excel quality control pane or the image quality control panel
- Accept/Reject Quality Control Entries - grants a group the ability to either accept or reject quality control entries
- Change Native Markup Set - grants a group the ability to change the current markup set when viewing a native excel in the viewer
- System administrators will automatically be granted all permissions
- Existing permissions cannot be migrated to this version and they will have to be explicitly set after upgrading
Blackout Native Redaction Assistant
Over the last few releases we have continued to introduce the ability to natively redact more types of content that can’t be interacted with through the Relativity viewer such as charts, headers, footers, and comments. Each of these features has been introduced by being placed in their own pane in the bottom right of the viewer.
As a result this has lead to a bit of Blackout bloat on the bottom right panes. To alleviate this pain, the Headers & Footers, Comments and Charts panes have been consolidated into a single pane! The button for this pane lies next to the Blackout QC button in the Relativity document viewer.
- A new pane has been added titled “Blackout Native Redaction Assistant”
- This pane contains simple navigation menu on the left hand side which provides quick access to the different panes of content that can be redacted manually including:
- Headers and Footers
- Excel Objects
Manual Excel Embedded Object (and more!) Support
Over the years Excel has introduced support for a myriad of types of embedded objects, graphics, pictures, workflow diagrams, and more. These objects are particularly troublesome when trying to review in the Relativity viewer. Not only do some of these not show up at all in the viewer (dynamic maps and equations for example), but they cannot be selected or interacted with.
With Blackout 2.4 you can now remove a wide variety of objects (including those pesky dynamic maps and equations) manually from the Relativity viewer. This includes, but is not limited to:
- Embedded documents of any kind (PointPoint, AutoCad, Emails, and so on)
- Text Boxes
- Much, much more!
Objects redacted by Blackout are replaced with a large black box to visually indicate that they have been redacted and make it easy to identify in the document that an object was removed.
As with all our other redactions, these too will appear in our native Blackout Quality Control pane, where they can be approved or rejected. The location field shows the type of object and clicking on that link will navigate the user to that object's sheet. The 'View Original Text' modal displays the object's type and pre-redacted name.
Automated Excel Embedded Object Support
Object support has also been added to automated job creation and execution. This functionality differs from other component support slightly. Since objects cannot be easily scanned for their content, we have provided an option when creating a native excel job to redact all objects that appear in the document set.
Selecting this object will replace all objects in the document set with black redacted boxes and remove the underlying object. Each object redacted in this manner will also appear in the Blackout Native Quality Control panel and can be individually rejected.
Excel Change Tracking History
Prior to the most recent versions of Excel 2016 change tracking was an option in which a shared excel could have a history of changes made by all the individuals who had access to the document. These changes could then be used to revert sensitive information from the history of the document.
With this release of Blackout we will begin clearing out this history if it exists on all documents as a part of our document preprocessing step where we make visible hidden rows, columns, sheet, very hidden sheets, and flatten content.
Moving forward Excel will no longer support this feature in favor of the Office 365 feature of “collaborate”. At this time, we do not anticipate taking additional steps to react to the Office 365 collaborate feature.
The following fixes have been introduced with this release.
- When placing a manual redaction on a chart a toast notification indicating that the page needs to be refreshed to see the changes was not displayed
- When a document is reverted back to the original, if the document had been externally redacted it will now properly have the Externally Redacted flag set back to No
- The External Redaction page can now be sorted by the Is Externally Redacted column
- New messages have been added for certain types of exceptions when encountered. For example, if a user attempts to redact an Excel 95 or earlier formatted document, a message will be displayed informing the user that Excel 95 and earlier is not supported.
- The “Clear Markup Set” button will now correctly sync specific blackout fields after the action. For example if the markup set contains the last redactions on the document, the HasNativeRedactions flag will be set back to false.